Functional Areas in CUPIS

What is CUPIS?

With the official launch on April 1, 2016, the CUHK Personnel Information System (CUPIS) has been serving as an integrated system platform for staff members and administrators of Departments/Units of CUHK to access various online functions to perform HR and Payroll related processes, information sharing or necessary reporting to boost up the work efficiency in the University through the automation and the streamlined operational procedures.

Functional Areas in CUPIS

Employee Self-Service

Employee / Manager Self-Service

The integrated platform for staff members to initiate various personnel services requests including absence and training requests as well as to update and view relevant personal, employment, performance review and payroll records.

Manager Self-Service

Employee / Manager Self-Service

The integrated platform for supervisors to approve various personnel services requests raised by supervisee(s) as well as to conduct performance review for supervisees for the consideration of Heads of Departments/Units.
Supervisors to view Team Calendar.

Recruitment

Administrative Function

Administrator to make use of the separate online e-Recruitment platform (Taleo) to prepare staff requisition requests; to screen and select candidates; to make offer; and to perform onboarding for relevant staff members.

Absence Management

Employee / Manager Self-Service

Employee Self Service to make absence requests and Manager Self Service for approval

Administrative Function

Administrator function to input absence applications falling outside the Employee Self Service platform (e.g. absence records of Terms C staff, sabbatical leave, etc.) which have been approved by the respective supervisors.
Administrator function to re-assign or approve supervisee’s absence request transaction when the supervisor information is missing or under other special circumstances.
Administrator function to view Team Calendar.

Staff Cost Planning

Administrative Function

Administrator function to conduct Staff Cost Simulation to facilitate staff recruitment planning.
Administrator function to submit Staff Cost Funding Clearance for recommended appointment/contract renewal/re-appointment.

Payroll

Employee / Manager Self-Service

Employee Self Service to enquire payroll, medical and other allowance records.

Administrative Function

Administrator function to download part-time staff list (whose remuneration are based on hourly rate) and over-time eligible staff list.
Administrator function to submit the number of work hours in each month for part-time staff whose remuneration are on hourly rate and over-time hours for eligible staff for payroll calculation.

Performance Review

Employee / Manager Self-Service

Employee Self Service to receive the performance review report and Manager Self Service for providing feedback on the work and performance for relevant staff member(s).

Administrative Function

Administrator function to manage and monitor the progress of the Performance Review for Non-teaching Staff (Terms of Services A and B).
Administrator function to capture the performance ratings for Terms of Services C Non-teaching Staff.

ACALA

Employee / Manager Self-Service

Teaching Staff’s Self Service to initiate an Academic Leave application.

Administrative Function

Administrator function to further process the Academic Leave applications.

Training

Employee / Manager Self-Service

Employee Self Service to make training requests and Manager Self Service for approval.

Acting Arrangement

Administrative Function

Administrator function to input the acting payment for the staff members who are nominated as Acting Dean/Head/Chairman.

Student Helper

Employee / Manager Self-Service

Student Helper’s Self Service to record hours of engagement with Departments/Units.

Administrative Function

Administrator function to capture, edit and manage Student Helpers’ work hours.

Designated Mainland Setups Affiliation

Employee / Manager Self-Service

Employee self-service to view approved Mainland affiliation and time release records.

Administrative Function

Administrator function to view the approved Mainland affiliation and time release records of staff.

Workforce Administration

Administrative Function

Administrator function to assign Supervisor for staff members (both new hires and existing staff).
Administrator function to prepare for the Visa Renewal.

Employee Self-Service

Employee / Manager Self-Service

The integrated platform for staff members to initiate various personnel services requests including absence and training requests as well as to update and view relevant personal, employment, performance review and payroll records.

Manager Self-Service

Employee / Manager Self-Service

The integrated platform for supervisors to approve various personnel services requests raised by supervisee(s) as well as to conduct performance review for supervisees for the consideration of Heads of Departments/Units.
Supervisors to view Team Calendar.

Recruitment

Administrative Function

Administrator to make use of the separate online e-Recruitment platform (Taleo) to prepare staff requisition requests; to screen and select candidates; to make offer; and to perform onboarding for relevant staff members.

Absence Management

Employee / Manager Self-Service

Employee Self Service to make absence requests and Manager Self Service for approval

Administrative Function

Administrator function to input absence applications falling outside the Employee Self Service platform (e.g. absence records of Terms C staff, sabbatical leave, etc.) which have been approved by the respective supervisors.
Administrator function to re-assign or approve supervisee’s absence request transaction when the supervisor information is missing or under other special circumstances.
Administrator function to view Team Calendar.

Staff Cost Planning

Administrative Function

Administrator function to conduct Staff Cost Simulation to facilitate staff recruitment planning.
Administrator function to submit Staff Cost Funding Clearance for recommended appointment/contract renewal/re-appointment.

Payroll

Employee / Manager Self-Service

Employee Self Service to enquire payroll, medical and other allowance records.

Administrative Function

Administrator function to download part-time staff list (whose remuneration are based on hourly rate) and over-time eligible staff list.
Administrator function to submit the number of work hours in each month for part-time staff whose remuneration are on hourly rate and over-time hours for eligible staff for payroll calculation.

Performance Review

Employee / Manager Self-Service

Employee Self Service to receive the performance review report and Manager Self Service for providing feedback on the work and performance for relevant staff member(s).

Administrative Function

Administrator function to manage and monitor the progress of the Performance Review for Non-teaching Staff (Terms of Services A and B).
Administrator function to capture the performance ratings for Terms of Services C Non-teaching Staff.

ACALA

Employee / Manager Self-Service

Teaching Staff’s Self Service to initiate an Academic Leave application.

Administrative Function

Administrator function to further process the Academic Leave applications.

Training

Employee / Manager Self-Service

Employee Self Service to make training requests and Manager Self Service for approval.

Acting Arrangement

Administrative Function

Administrator function to input the acting payment for the staff members who are nominated as Acting Dean/Head/Chairman.

Student Helper

Employee / Manager Self-Service

Student Helper’s Self Service to record hours of engagement with Departments/Units.

Administrative Function

Administrator function to capture, edit and manage Student Helpers’ work hours.

Designated Mainland Setups Affiliation

Employee / Manager Self-Service

Employee self-service to view approved Mainland affiliation and time release records.

Administrative Function

Administrator function to view the approved Mainland affiliation and time release records of staff.

Workforce Administration

Administrative Function

Administrator function to assign Supervisor for staff members (both new hires and existing staff).
Administrator function to prepare for the Visa Renewal.